Supplemental Materials Process

Step 1: Teachers

Identify a need that calls for supplemental materials. Look at the Supplemental Teacher Resource Page for other supplemental materials that have already been approved to see if it would fit your need. If an additional need is determined, follow the steps below.

Initial questions:

• Is it related to the GaVC?
• Is it supplementing something not adequately addressed in the adopted curriculum?
• Have you talked to your PLC/grade-level peers?
• Is there a cost associated with the material (one time vs. ongoing)
• Does it require student and/or teacher accounts? Note: If the material must be purchased and/or requires student accounts, it must go through the Supplemental Process.

Once you have answered all the questions, review the supplemental material with your site administrator.

Step 2: Teachers & Site Admin 

If moving forward, teachers & site admin will need to gather the following information (Use this document as a guide):

• Does it support 1 or more target standards in the GaVC?
• Does it meet the various learning ability levels of each and every student?
• Does it meet the diverse educational needs of students reflective of a condition of cultural pluralism?**
• Does it use current, relevant technology that further engages interactive learning in the classroom and beyond?
• Would you be willing to pay for it with Site Funds if District funds aren’t available?

Please enter all information into this Google Form. 

Please note: There are only two submission windows per year. You can submit a supplemental request during the month of September and February.  

Step 3: C & I Department

The supplemental material will be vetted using the following procedures:   

• Review the request and gather any necessary input from other sites and/or teams.
• Review current adopted/ supplemental materials to see if there is a gap that this supplement would fill.
• If applicable, submit for review of policies, student data privacy, and technical requirements. 

The C & I department will communicate timelines and status with sites/staff requesting review of the supplemental.

 *Timelines will vary based on the evaluation needed.

Step 4: District Next Steps

If materials meet the requirements and fills a known need/gap, the C & I team will 

• Forward the request for discussion at an Ed Services and/or at a principal’s meeting.
• Notify the requester if the supplemental material has been approved or not approved. 

If approved, funding will also be determined (site or district).

Requesting teacher may be asked to present at the meeting.

Reminder: The supplemental materials must support GaVC,  meet the board adopted supplementals policy, and cannot already exist in another form/product to meet the same need.