AESOP ONLINE – Tracking ALL Employee Absences, Electronically!

New this year, we’ll now be taking full advantage of our Aesop Online system by making tracking of employee absences fully electronic.  Our goal is to get rid of our current slow (and expensive to process) forms, and get this process fast, accurate and electronic.

Here’s what you’ll need to know:

1.    All employees that report to your site (whether or not they need a sub) need to either call in or login on the Aesop Online site.  Instructions for doing that can be found any time at: http://www.fcusd.org/PersWeb/Aesop

2.    If you have additional processes you want them to follow, just let ‘em know (have to also call X person by X time, whatever);

3.    Feel free to continue the practices you do now for tracking subs (you’ll need to keep filling out and signing their payslips for now);

4.    Each day, the Administrator (or his/her proxy, often the Admin. Asst.) logs into Aesop and follows the instructions that follow to RECONCILE your absences.  That’s your signature that the absence actually occurred.

5.    The district then electronically transfers this data into the official record in QSS.

6.    No need to send in an Absence Slip (either certificated or classified) – you’ve recorded all that data electronically and signed it off!

Don't see an employee that you should see associated with your site?  Contact Linda Loverin to get them moved to your location(lloverin@fcusd.org).

QUICK AND EASY! 

Coming Soon:  We’ll be migrating even more electronically, including payroll slips and sub tracking.  But for now

Any problems or challenges?  Just contact us or Linda Loverin in HR! 

Reconciling Absences in AESOP

“Reconciling” absences is the step where we have an administrator (or other authorized representative) confirm in Aesop that an absence requested did, in fact, take place as authorized.

Step 1:     Log in to AESOP

Step 2:     Instead of clicking on Daily Report, like you normally would to view the day’s absences and subs, click on Reconcile Absences.

Step 3.      Select the desired date range and click submit. Notice the number of Reconciled and Unreconciled absences will show next to each date. Click on the number of Unreconciled absences that you would like to verify first.

Step 4.  Notice that all absences are automatically set to Reconcile. If all absences look correct, click Apply Changes and you’re finished! If an absence cannot be verified or needs to be edited, refer to steps 5 and 6.

Step 5.  To edit an absence click on Edit, make appropriate changes and then click on Save.  You will be brought back to this Reconcile screen. If all information is correct, click on Apply Changes and you’re done!

Step 6.  If you are not sure if an absence is correct, and need to hold it until you have further information, simply click the No Action button and then Apply Changes. The absence will remain in the list of Unreconciled absences until you’re ready.